Edgemoor Neighborhood Association

Monthly Business Meeting

October 5, 2006

Agenda

Call to Order (7:00)

Approval of Minutes (7:01)

v Time has been allotted for Officer/ Committee reports if needed – otherwise we will move right into the business portion of the meeting.

Reports of Officers (7:05 – 7:15)

President – Brien Thane

Treasurer – Lois Miles

MNAC – Brad Rose

Reports of Committees (7:15 – 7:45)

Communication – Kathy Kaiser

Hospitality – (Looking for volunteer)

Growth and Land Use – Brad Rose

Membership – Sandie Koplowitz

Neighborhood Safety – (Looking for volunteer)

Neighborhood Plan Update – Brad Rose

Representative Reports (7:45 – 8:00)

CSN – Brad Rose/ Pam Went

ABN – (Looking for a volunteer)

Planning Academy – John Erickson/ Martin Nickerson

Business (8:00 – 8:55)

· November membership meeting - nominations/elections, agenda, speakers (Healthy Bay, Whatcom Legacy Project)

· Port District meeting with CSN- we need an ENA representative.

v We're still looking for volunteers for a Chuckanut Park District advisory committee to be chaired by Bob Gibbs and an ABN representative

· We talked this summer about amending the Bylaws to allow attending meetings by phone, Internet, or allowing proxy votes for ENA business, but not for taking public positions. Here are 2 examples for consideration:

1. "Members of the Board, or any committee designated by the Board, may participate in a meeting of such Board or committee by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time. Participation by such means shall constitute presence in person at a meeting."

2. “Issues come up often enough that quarterly board meetings need to be supplemented by other communication/decision processes. The Board should adopt a clear process to make communication/decisions by email effective and efficient. Process should make clear participation by all is desired, and that silence may be misinterpreted so all members should make concerted effort to participate. Members who will be out of email range for more than a few days should alert the board list in advance. It is useful for the person doing the proposing to summarize and consolidate discussion points as the discussion moves forward.”

>>> BOARD ACTION: Adopt a process that includes the following elements:

v Proposals should be clearly marked as such in subject line of email, including use of CAPS shouting things like IMPORTANT and/or ACTION REQUIRED

v A specific time should be announced for discussion and decision, usually about a week (can be extended if extensive discussion needed)

v Board members should weigh in, even if their response is "I don't have time to write a response now" or "This sounds reasonable but I'm not sure I understand all the intricacies yet."

v What action is required needs to be specified

v Action requires participation by quorum, consensus rules apply

Issues and Concerns (8:55)

Adjournment (9:00)