Edgemoor Neighborhood Association
Organizational/Planning
meeting - General Meeting Agenda and Fliers
Opening
The special planning meeting of the Edgemoor Neighborhood
Association was called to order by Sue Tercek (interim president) on July 26,
2004 at 7:20pm at 628 Fieldston Road.
Sue Tercek (interim president) and Lauri Grove (secretary pro-tem) were
present as were Sandie Koplowitz, Lois Miles, Margaret Bundy, and Sherry
Gustafson. The minutes of the previous
meeting were approved as presented by Sandie Koplowitz and seconded by Margaret
Bundy.
Report of Officers
The treasurer (Sandie Koplowitz) reported as
follows:
Opening balance: $210.00
Income: $30.00 (dues)
Disbursements: $20.00 (for maps)
$75.00 (legal and profession expenses)
$50.00 (office supplies)
$17.40 (postage and printing)
Closing balance: $77.40
6 boxes were purchased at the price of $8.00
(included in office supplies) to be used for fliers.
All disbursements were approved.
Sandie reported that we are getting a response from
signs posted.
The President (Sue Tercek) reported as follows:
A 1st draft of the general meeting agenda
was presented for discussion and approval.
Several changes were considered and may still be subject to change. Please refer to draft presented when
reviewing the changes listed below.
Goals for this Meeting: Approved with addition of interim board. Also this section will be
boxed or separated from rest of agenda.
Background: Status report to be presented by Sandie
Koplowitz. Web site will be main form of
communication. At this time Sandie will
solicit a volunteer to help with the web site.
Administrative Items: (Changes)
Meetings: Change semi annual to annual general membership meetings in April. Monthly regular board
meetings will be open and were tentatively planned on 2nd Tuesday.
Elected Interim Board: Delete line 4 board members...neighborhood.
Committees: Change word chosen to appointed by the Board and delete Publicity committee. Publicity will fall under the Communication
committee.
Other Positions: Please note that Sherry Gustafson was appointed by the Mayor.
Action Committees:
Slate of issues: Delete the word sidewalks from agenda and note the “Growth Forum” meeting to be
held at the Fairhaven Library on August 25th at
The agenda will be revised by Sue Tercek and posted
for approval.
Sue also presented the group with a draft of Interim
Bylaws which were discussed at length and tentatively agreed upon by the
majority. Please refer to the draft of
the bylaws presented when reviewing changes.
Membership/ Dues/ Voting
Rights: (These areas seem to still be
up for discussion.) No change was noted,
but points in question are whether each eligible member should pay separate
dues and vote separately or should we leave membership as $15.00 per property
with one vote per property and additional one vote for renters.
Board: 9 Board members were agreed which will
consist of Officers, Committee Chairs, and a Mayor Representative. Delete last line In addition...
Board Meetings: Note that the monthly Board Meetings will
be open and meet (tentatively) on the
2nd Tuesday.
Liaisons to Other
Groups: Delete last line This will be...
The interim Bylaws will be revised by Sue Tercek and
posted for approval.
Sue continued the meeting with a short discussion
and summary of the Shoreline Stewardship Task Force for which we will need
representation by an interested volunteer.
An Interim Board was discussed as follows:
President - Sue Tercek
Vice Pres. - open
Treasurer - Sandie Koplowitz
Co-secretaries - Laurie
Renne and Lauri Grove
Membership Chair - Lois
Miles
Mayor Appointed Rep. -
Sherry Gustafson
New Business
Sue Tercek agreed to place ad in newspaper
announcing general meeting information.
She also will view Lairmont Manor in
preparation for meeting. Margaret Bundy
will continue to update map with addresses.
Sandie Koplowitz will make copies of fliers for distribution by Aug. 4th
and make copies of extra membership registration forms for table at
meeting. Lauri will supply easel. All members will meet 1 hour prior to general
meeting to prepare.
The next meeting will be at Lairmont
Manor on 8/18/04 at
The meeting was adjourned at
Respectfully submitted,
Lauri Grove
Secretary pro tem