Dear Communications Committee Members,
Normally I wouldn't type minutes of our
meetings, but since this was our initial organizational meeting. I thought that
they might be helpful. This way each of us knows what we will be doing as a
committee and who has the responsibility for each portion of our duties. Also I
have enclosed a revised list of our members, their e-mail address, phone number
and address. Please look this over carefully and let me know if there are any
corrections.
For everyone's information the letterbox
locations are as follows:
1. Base of
2. Corner of Briar and Bayside
3. Corner of
4. Fieldston
5. Comer of
6. Briza
Does anyone have any ideas about the
location?
At this point I am not sure about whether or
not we need another meeting. There is a strong possibility that we will be
doing a blanket mailing to everyone in the neighborhood so if that is the case
we will meet at least to do the work in getting the mailing out. I will let you
know as soon as I have talked to Sue and the plans have been finalized.
Thank you for being part of this committee. I
think that we have a very important part in our new organization.
I will be in contact as needed.
Bye for now,
Kathy
Minutes of
The meeting was held at the home of
Members Present: Sandie Koplowitz,
Discussion: The committee discussed the
Communications Committee guidelines in the interim by-laws and then formulated
a plan.
Newsletter -The committee will send a monthly
newsletter by e-mail which Sandie will format and send. Diane will distribute
newsletters to any paid member who doesn't use e-mail as there are about 10
such members at the moment. This will be discussed later if this number should
increase. Sue will gather information from other committees and will edit the
text for the newsletter before e-mailing the articles to Sandie. Kathy will
assist with the style of the articles.
Flyers - Flyers will be printed to publicize
board meetings and sometimes for other events. Kathy will assist Sandie with
~ting and editing these flyers. Diane and Juliette will work on copying and
distribution of this information. Diane will also fill the 6 letter boxes
(locations attached).
For the upcoming ENA Board Meeting Diane will
place meeting announcements on colored paper in each of the 6 letterboxes. She
will also mark the neighborhood map with the locations of the letterboxes.
Neighborhood Signs for Meeting Announcements
-Sandie has a few more pieces of tag board and will be responsible for these
signs. At some point we may decide to come up with a more permanent sign.
Press
Website – Sandie will maintain the website.
Sandie stated the website was created for the
Newsletter - If needed the committee will set
up guidelines for articles submitted to the newsletter by members and other
parties.
Sandie will contact Niall who is willing to
submit information on Conditional Use Permits that are pending in our
neighborhood
Property Owners Associations -Kathy
volunteered to try and find a contact person for the associations in the
Budget - We plan to keep costs as low as
possible but still do a good job of communicating with our members. It was
suggested that we set up an account with Copy Source. Did we decide to
follow-up on this and if so who is responsible??? (Sorry I forgot to put this
in my notes).
Submitted by
(Minutes scanned and edited by Sandie
Koplowitz to be included on the website)