Dear Communications Committee Members,
Normally I wouldn't type minutes of our meetings, but since
this was our initial organizational meeting. I thought that they might be
helpful. This way each of us knows what we will be doing as a committee and who
has the responsibility for each portion of our duties. Also I have enclosed a
revised list of our members, their e-mail address, phone number and address.
Please look this over carefully and let me know if there are any corrections.
For everyone's information the letterbox locations are as
follows:
1. Base of
2. Corner of Briar and Bayside
3. Corner of
4. Fieldston
5. Comer of
6. Briza
Does anyone have any ideas about the location?
At this point I am not sure about whether or not we need
another meeting. There is a strong possibility that we will be doing a blanket
mailing to everyone in the neighborhood so if that is the case we will meet at
least to do the work in getting the mailing out. I will let you know as soon as
I have talked to Sue and the plans have been finalized.
Thank you for being part of this committee. I think that we
have a very important part in our new organization.
I will be in contact as needed.
Bye for now,
Kathy
Minutes of
The meeting was held at the home of
Members Present: Sandie Koplowitz,
Discussion: The committee discussed the Communications
Committee guidelines in the interim by-laws and then formulated a plan.
Newsletter -The committee will send a monthly newsletter by
e-mail which Sandie will format and send. Diane will distribute newsletters to
any paid member who doesn't use e-mail as there are about 10 such members at
the moment. This will be discussed later if this number should increase. Sue
will gather information from other committees and will edit the text for the
newsletter before e-mailing the articles to Sandie. Kathy will assist with the
style of the articles.
Flyers - Flyers will be printed to publicize board meetings
and sometimes for other events. Kathy will assist Sandie with ~ting and editing
these flyers. Diane and Juliette will work on copying and distribution of this
information. Diane will also fill the 6 letter boxes (locations attached).
For the upcoming ENA Board Meeting Diane will place meeting
announcements on colored paper in each of the 6 letterboxes. She will also mark
the neighborhood map with the locations of the letterboxes.
Neighborhood Signs for Meeting Announcements -Sandie has a
few more pieces of tag board and will be responsible for these signs. At some
point we may decide to come up with a more permanent sign.
Press
Website – Sandie will maintain the website. Sandie stated
the website was created for the
Newsletter - If needed the committee will set up guidelines
for articles submitted to the newsletter by members and other parties.
Sandie will contact Niall who is willing to submit
information on Conditional Use Permits that are pending in our neighborhood
Property Owners Associations -Kathy volunteered to try and
find a contact person for the associations in the
Budget - We plan to keep costs as low as possible but still
do a good job of communicating with our members. It was suggested that we set
up an account with Copy Source. Did we decide to follow-up on this and if so
who is responsible??? (Sorry I forgot to put this in my notes).
Submitted by
(Minutes scanned and edited by Sandie Koplowitz to be
included on the website)