Minutes from the
Present: Sandie, Diane, Carole and Kathy
Discussion of upcoming meeting: Carole has
notified the newspapers of our upcoming meeting and Diane has filled all of the
letter boxes with membership flyers and meeting notification announcements. D.
reported that 4 of the letter boxes were empty of membership forms before
Halloween. Sandie and Kathy will make a large sign to announce the upcoming
meeting and install it on the corner of Hawthorne, Park Ridge and Chuckanut
Drive.
After briefly reviewing the website the
committee unanimously agreed to add neighborhood links and others of interest.
The committee also agreed to an e-mail reminding
residents of the upcoming meeting which will include two public notices that
have been received by Sandie. It was also agreed to e-mail notices from the
City and those announcing Public Hearings to the residents.
Goals for the Communication and Membership
Committees were discussed and agreed upon. The goals are listed below.
The next meeting tentatively will be on
Tuesday, November 161h, 10 a.m. at Sandie's. The committee members will
thoroughly review the newly revised website with the following in mind:
1. User friendliness
2. Information -what is relevant?
3. Format
4. Need for Human Interest
5. Ads -Do we want to include paid advertising
on our website? If so how would we generate ads, manage this page, and provide
for back-up to our webmaster, Sandie.
The meeting was adjourned.
Thanks for coming and helping to generate such
good ideas for our committees.
Kathy Kaiser, Communications Committee Chair
Communications Committee Goals
1. Reaching
all residents to inform them of our presence, goals and area of interest and to
encourage thei1r membership in ENA.
A once a year mailing sent in time to inform
members of our election of
Board members -probably in March if our April
meeting is to be our election
meeting.
2.
Evaluating our Website and making it both user
friendly and informative
Review and discussion will be ongoing but our
target is to have some major decisions i.e. regarding advertising, etc, made by
April so our recommendations can be presented to the membership.
3. Reporter/Reporters
We would like to incorporate more neighborhood
news in our website and in the newsletter. Also we would like to have more news
from our ENA committees so we will be looking for willing volunteers to fill
this slot and be considering how our committee could handle this goal in other
ways.
4. Permanent Neighborhood Sign
We feel that it is important to be recognized a
neighborhood but suggest that a committee should be formed to work on this
project.
Budget
-Communications Committee 11/2/04
Supplies -(Committee members have been
purchasing needed supplies on their own up to this point so some reimbursement
is included in this estimate. )
Postage (.37), printing (.03 per copy -.10
color), colored paper ($10}, sign making ( $8 each time), notebook/dividers for
the Fairhaven Library ($6) and other miscellaneous expenses.
Requesting $100
Temporary Sign to Announce Meetings - (printing
businesses can do a laminated sign for about $70.) We are checking into other
sources and evaluating the type of sign that should hold up best in our
weather.
Requesting
$100
Mailing to all Edgemoor Neighborhood Residents
– If and when we decide to do this.
Postage $310.
00 (839 residents}
Printing $ 42.50 (.05 per copy)
Return Address Labels $ 5.00
Envelopes $ 10.00 (estimate)
Total $367.50
(estimate)